Frequently Asked Questions
Registration
For Presenters
Other
Registration
What is the registration fee?
You can compare our fees here.
^ Return to top.
How can I save on registration?
- Register early.
Register by December 8, 2009, to save up to $110 on your conference fee and increase your chances to reserve the most popular ticketed sessions and best hotel accommodations. Register now.
- Register as a Volunteer.
Volunteer and save up to 69 percent on the cost of conference registration without sacrificing a minute of your conference learning experience. Learn more about becoming a volunteer.
- Save on Both Conference and Pre-Conference Registrations.
Receive a discount when you register for Annual Conference and a Pre-Conference Institute at the same time (ASCD refers to this as a combo fee). Combo fees are not available after February 4, 2010, or on site at the conference.
- Save When You Send a Team.
Every fifth person who registers from your school or district may attend Annual Conference, Pre-Conference Institutes, or both for free. To take advantage of this offer, all team members must register at the same time and for the same events—either Annual Conference, Pre-Conference Institutes, or both.
All five registration forms must be mailed together. (For Pre-Conference Institutes, registrations must include materials fees for all attendees, including the attendee with the free registration.)
- Save as a Student or Senior (62 or older).
Receive this discount when you register over the phone with a credit card or purchase order. Call 1-800-933-2723 (toll-free) or 1-703-578-9600, then press 1, Monday–Friday, 8:00 a.m.–6:00 p.m. eastern time. This discount option is not available online.
You may also mail or fax your registration form and payment to ASCD. Checks and money orders are accepted via mail. Students, when you mail or fax your registration, please include a copy of your current student ID.
^ Return to top.
How can I get financial help from my district or school to attend conference?
In times like these, ASCD understands that it can be financially difficult to attend Annual Conference. In light of this, we've put together a few tools you can use in talking to your school or district about financial assistance. We have three sample letters you can fill in to fit your situation as well as a letter from our executive director, Dr. Gene Carter, that details exactly how important continuing professional development is the field of education and the return on investment you're sure to get from attending any one of our over 500 sessions.
If you have any questions about the letters or need additional information, please contact the ASCD Annual Conference staff.
^ Return to top.
Can I register online?
Yes, online registration is available now, as is updated Travel and Lodging information for San Antonio.
If your registration is successfully submitted, you will receive registration submission acknowledgement online and via e-mail. This message is not a confirmation letter; it acknowledges your request to register, not an actual registration. Your registration will be processed by ASCD staff within 48 hours.
The submission acknowledgement message will include a six-digit number. Please reference this number if you have any questions about your registration before you receive your registration confirmation letter in the mail.
^ Return to top.
Can I use my Premium membership voucher to register for the conference?
The only voucher that can be used for ASCD Annual Conference and Exhibit Show registration is the Institutional membership Professional Development Institute (PDI)/conference voucher. The Premium membership voucher can only be used for other ASCD PDIs.
^ Return to top.
What are accepted forms of payment for registration?
You can pay with a MasterCard, Visa, American Express, Discover Card, purchase order, money order, or check.
With a credit card or purchase order, you may register online.
You can also register by phone with a credit card or purchase order. Call 1-800-933-2723 (toll-free) or 1-703-578-9600, then press 1, Monday–Friday, 8:00 a.m.–6:00 p.m. eastern time.
You may pay by check or money order when registering by mail.
^ Return to top.
How long does it take to receive a registration confirmation letter?
Confirmations will be mailed starting in October. You should receive your registration confirmation letter 10 business days after the processing date of your registration.
^ Return to top.
Is there a registration deadline?
The Early Bird discounted rate ended on December 8, 2009. For more detailed information on registration deadlines, please visit our Registration page or contact the Service Center.
^ Return to top.
What are ticketed sessions?
Ticketed sessions are meetings on popular subjects that are expected to have high attendance. Due to their popularity, you must have a ticket to attend these sessions. Attendees are entitled to three tickets (one per day), which are selected at the time of registration. Click here to access more detailed information on the ticketed sessions available for the 2010 ASCD Annual Conference.
^ Return to top.
How do I find out where my session is located?
The locations of sessions are in the conference program book that is mailed to attendees who are residents of the United States or Canada. The program book will also be available online at a later date.
^ Return to top.
What if I am on a waiting list for an Annual Conference Pre-Conference Institute?
Registrants on the waiting list will be informed that there is an opening as soon as one becomes available. If there have been no cancellations 14 days before the event, everyone on the waiting list will be notified immediately that registration for the Pre-Conference Institute has been closed.
^ Return to top.
For Presenters
What do I need to know as a presenter at Annual Conference?
All 2010 presenters should read the 2010 Presenter Guide, which contains information on registration, session rooms, audiovisual equipment, and handouts.
^ Return to top.
I am a presenter; do I have to register?
Yes. All primary and secondary presenters must register at the presenter rate by December 30, 2009. If you do not register by this time, ASCD will register you automatically and send you an invoice for the price of registration. For more detailed instructions, please read the Presenter Guide section on how to register as a presenter.
^ Return to top.
Where can I find information on proposal guidelines?
The 2010 call for concurrent proposals closed on May 1, 2009. The 2011 call for proposals will open January 1, 2010. Please check back on the main Annual Conference site for information on the 2011 theme and strands.
^ Return to top.
What is the deadline for submitting a concurrent proposal?
The closing date for the submission of concurrent proposals for ASCD's 2010 Annual Conference and Exhibit Show in San Antonio, Texas, was May 1, 2009. The 2011 Annual Conference Web Proposal system will open on January 1, 2010.
^ Return to top.
When and how will I find out if my proposal has been accepted?
All presenters for the 2009 Annual Conference have been contacted. If you submitted a proposal for San Antonio, and have not heard anything, please contact the Annual Conference staff for more details.
If you are submitting a proposal for the 2011 Annual Conference in San Francisco, we'll begin sending notification letters in August 2010. You will receive notification by the email you provide when you submit your proposal.
^ Return to top.
Whom should I contact regarding proposal questions or changes?
Proposal questions or changes should be sent to
Karen Layser
ASCD Annual Conference Project Coordinator
1703 North Beauregard Street
Alexandria, VA 22311-1714 USA
Direct Line: 1-703-575-5413
Fax: 1-703-575-4984
^ Return to top.
Other
What is a guest pass?
ASCD provides two different kinds of guest passes for the Annual Conference and Exhibit Show:
-
The Exhibits-Only Guest Pass allows access to the Exhibit Show only. The cost is $12. Participants purchasing this pass may not attend any sessions or ride the shuttle bus.
-
The Noneducator Guest Pass is for those people who are with a registered attendee and who wish to attend the general sessions and visit the Exhibit Hall. The cost is $75. This pass entitles the holder to ride the shuttle buses. Holders of this pass may not attend any sessions other than the three general sessions.
^ Return to top.
If I am unable to attend, what is the cancellation policy?
If you are unable to attend the ASCD Annual Conference or Pre-Conference Institute for which you've registered, notify ASCD in writing or by e-mail 14 calendar days prior to the start of the event that you're registered for to request a credit voucher or refund. A $35 cancellation fee will be charged ($70 if canceling both conference and pre-conference registrations).
We encourage you to send someone in your place. To do so, call the ASCD Service Center at 1-800-933-2723 (toll-free) or 1-703-578-9600, then press 1, Monday–Friday, 8:00 a.m.–6:00 p.m. eastern time, to notify us of your substitution.
^ Return to top.
Can I earn academic credit for attending?
Full details on colleges and universities currently offering continuing education units are available on our academic credit page.
You can also call the ASCD Service Center at 1-800-933-2723 (toll-free) or 1-703-578-9600, then press 1, Monday–Friday, 8:00 a.m.–6:00 p.m. eastern time.
^ Return to top.
Where will future conferences be held?
Visit our Upcoming and Previous Conferences page for a list of upcoming conferences.
^ Return to top.
How can I become an ASCD Annual Conference presenter?
The closing date for the submission of concurrent proposals for ASCD's 2010 Annual Conference and Exhibit Show in San Antonio, Texas, was May 1, 2009. The 2011 call for proposals will open January 1, 2010.
^ Return to top.
When will I receive my program book and name badge?
Annual Conference program books and name badges will be mailed to all registered participants beginning in late January 2010.
^ Return to top.